Role details

Finance & Operations Director

West London   •  Permanent

Bullet points

  • My client are a vibrant marketing agency based in the heart of Central London.
  • Opportunity to be a senior member of the team and sit on the board.

About Our Client

My client are a creative marketing agency focused on consumer markets. Nestled in the heart of London the offices are vibrant and a fun environment to be a part of. The office is open plan and a real team atmosphere, team players are required.

Job Description

As the Finance & Operations director you will play a key role in the strategy and decision making at board level.

You will be responsible for the following:

  • Develop and maintain all necessary financial controls, systems and processes to ensure the efficient and effective management of the company's finances.
  • Develop and monitor all necessary controls to ensure that the company complies with its statutory requirements.
  • Provide accurate and timely reporting on all Finance (e.g. assets, liabilities, revenues and expenditure), HR, IT and Facilities metrics to enable informed management decisions to be taken on performance and future strategy.
  • Advise and support individual business unit directors/departmental heads in order to deliver commercial growth and the most productive business efficiency's.
  • Shape, implement and strengthen the agency`s systems, processes and infrastructure to support growth, ensuring that investments are in keeping with current and future requirements.
  • Formulate financial targets and budgets in conjunction with the MD and Executive Team.

Key Tasks - Financial

  • To ensure accurate and appropriate recording of all revenues and expenditure.
  • The authorization of all payments.
  • The provision of monthly management account information, including profit and loss, balance sheet, cash flow, and agreed key performance indicators.
  • The review of control schedules including accruals, prepayments and fixed assets.
  • The review of key accounts including expenses, bank and cash balances, VAT, debtor aging and creditor aging.
  • Timely preparation of annual budgets and quarterly forecasts.
  • Preparation of monthly payroll and year end documentation including P11Ds.
  • Administration of the pension scheme, identifying postponements, enlisting joiners at the appropriate level and making deductions and payment submissions as required.
  • Preparation of quarterly VAT return, ensuring adherence to rules and regulations.
  • Full preparation of Financial Statements and Company Tax Returns, both interim and year end -acting as main point of contact with external auditors and liaising on the provision of information as necessary.
  • Carry out any necessary internal audit reviews, monitoring and reporting on the financial effectiveness of current systems and controls - recommending change as appropriate.
  • Continually monitor and develop the management reporting and accounting system to ensure they meet the on-going requirements of the business.
  • Development of a Risk Management and Contingency Plan ensuring business continuity plans are in place.
  • Support Business Unit Directors in the development of Annual Account Plans.
  • Support Business Unit Directors/Departmental Heads in contract negotiations with Clients and Supplier support functions.
  • Monitor FTE and Freelance utilization rates across the business, providing efficiency recommendations for permanent vs freelance engagements.

Key Tasks - Operational

  • Identify optimum business needs, ensuring best use of agency assets leading to maximum effectiveness and efficiency.
  • Management of the agency`s infrastructure, and delivering against key plans in the Financial, IT, Human Resource and Facilities functions.
  • Advise on departmental structure requirements, recommending improvement and change as necessary in order to meet on-going and future needs.
  • Work with all departments to achieve best value in procurement of external services.
  • Lead the development of an IT strategy in support of operational needs, overseeing procurement and management of contracts for equipment, licences and systems.
  • Ensure that IT emergency and contingency plans are reviewed and updated regularly.
  • Act as lead on Data Protection and Freedom of Information issues.
  • Work closely with the HR Manager on development of the People strategy and employee related policies and procedures - ensuring compliance on all ER issues and that adequate H&S practices and procedures are in place.
  • Develop proposals for an on-going remuneration policy as part of an effective recruitment and retention policy.
  • Oversee the provision of a good working environment, liaising where necessary with the office provider and managing the appointment of external suppliers for equipment, confidential waste and stationery etc.
  • Take responsibility for long-term location planning to support the agency`s growth plan cost effectively.
  • The provision of weekly/monthly management information covering key HR, IT and Facilities information.

The Successful Applicant

About you:

  • Proven experience in direct management and supervision of a finance team
  • Proven experience of budget preparation, setting and monitoring and financial forecasting
  • Proven experience of preparing and presenting financial and management information
  • Experience of liaising with auditors, business advisers and board member
  • Proven Hands on approach
  • Ability to deliver high quality service, maintaining exceptional attention to detail

Knowledge/Qualifications

  • Qualified accountant to at least ACA or ACCA with at least 3 year PQE
  • Knowledge of management systems for all accounting functions including purchase ledger, sales ledger, payroll, cash and banking, and nominal ledger
  • Good understanding of best practice in respect of both financial and operational management
  • Understanding and knowledge of current employment legislation and HR practices

Skills/Abilities

  • High level of IT literacy and competence, including Word, Outlook and Advanced Excel
  • Proven ability to liaise with statutory agencies and external advisors i.e. HMRC; Auditors; Bankers
  • Team Leader/Player
  • Ability to set targets, motivate and inspire staff to achieve targets
  • Ability to prioritise responsibilities and maintain performance under pressure and be self motivating
  • Ability to deal with and assist non Finance staff in their understanding of appropriate financial issues
  • Personal Integrity and Confidentiality
  • Excellent time management skills

Desirable Knowledge

  • Software systems: - Paprika, Sage 50 Payroll & Sage HR
  • Experience of identifying and implementing systems and processes to improve efficiency
  • Knowledge, understanding and appreciation of the marketing sector

What's on Offer

Competitive Salary and Benefits.

Fun working environment.

Based in Central London.

Apply for this job

Click the Apply or LinkedIn button below or contact Charlotte Stansfield on +44 207 269 1743 quoting job reference 13682900
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