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Job Vacancy Details

Team Administrator for a Funky and Dynamic Media Company

Media

Camden Town

Permanent ⁄ £22000 - £25000

Updated July 1, 2008

Our funky and buzzing clients in advertising are looking for an Administrator to join an ever expanding team and truly excel within the team and the company. The team are responsible for managing over 35 events per year and we are looking for someone who works on their own initiative, loves admin, is self-motivated, demonstrates excellent office skills and takes pride in setting up systems and keeping a team organised.

Responsibilities will include general office duties, setting up systems for archiving and recording event material, setting up spreadsheets to monitor event figures, as well as ensuring that all essential event supplies and admin systems are maintained. The role involves:
• Collate weekly event figures and monthly event KPI spreadsheet for Head of Awards.
• Set up and manage system for archiving events material.
• Manage office supplies and suppliers including cabs and stationery.
• Booking meeting rooms and diary management for Head of Awards.
• Ensure databases, systems and operational skills are kept up to date and developed.
• Work with the accounts team to ensure all invoicing is up-to-date.
• Manage the order and supply of stationery for Awards Team and check basic supplies in stock.
• Attending and working at events as required.
• Producing PowerPoint presentations.
• Organising internal meetings.
• Organising travel and hotel bookings.
• Organising event insurance for all awards.
• Monitoring and managing expense claims.
• Maintaining holiday and sickness records.
• Maintaining personnel records including dates of reviews and appraisals.
• Taking minutes at meetings and typing/distributing notes.

Who we're looking for
The ideal candidate will have:
- The ability to prioritise and multitask.
- Excellent organisational/administrative skills.
- Strong numeracy skills.
- Ability to stay calm under pressure.
- Good communication skills.
- Be bright and adaptable.
- Good Microsoft Word, Excel and PowerPoint skills.
- Bags of initiative.

About our client
Our clients are a media group that focuses on five main verticals - construction, retail, media, automotive and public sector. Our clients are the leading UK trade exhibition organiser and runs over 400 events across the UK, Europe and the Middle East. It operates major information businesses serving fashion, automotive, construction and media and has leading publications including Retail Week, Broadcast, Construction News, Nursing Times and HSJ.

What's on offer
Benefits include: Discretionary annual bonus

Michael Page Contact
For further info, apply or phone on 020-7831 2000. Job Ref: 12989894
Your application will be sent to Jana Jesuthasan.