Administration Assistant (Minutes Taker/Scribe)

Bradford Permanent £25,000 - £27,000 per year
  • A fantastic opportunity with numerous public sector benefits
  • This role is critical to supporting children in the local community

About Our Client

Bradford is setting up a new Children and Families Trust. The Trust is commissioned by Bradford Council to deliver a wide range of services for children, families and young people on their behalf. The Trust is accountable for determining how outcomes of these services are achieved and for the day-to-day running of commissioned children's services.

This is an important opportunity to renew our approach to delivering the support that Bradford's children, young people and families in need, by renewing services and creating a new organisation. They are bringing the mindset, dynamism and energy of a start-up together with the national expertise and determination of the Trust's Board, senior leadership and our colleagues' practical experiences of providing children's services in Bradford.

As a new organisation, Bradford Children and Families Trust is establishing our own purpose, vision, and outcomes for what we aim to achieve.

Their vision: For all children and young people in Bradford to be safe and able to realise their full potential.

Their purpose: To provide high-quality services with partners that help safeguard, support and promote the welfare of children, young people and families across the Bradford District.

They will achieve this through continuous improvements in our services and positive collaboration with their staff, their partner organisations, putting children, young people and their families at the heart of all that they do.

Job Description

As a Specialist Minute Taker, you will play a crucial role in documenting accurate and comprehensive minutes of meetings held across the Trust. You will be responsible for capturing key discussions, decisions, and action points, ensuring that all meeting participants receive timely and accurate records.

The responsibilities will consist of, but not be limited to the following:

  • Attend meetings and other events within the organisation as assigned, taking comprehensive and accurate minutes.
  • Utilise active listening skills to capture and document key points, discussions, decisions, and action items during meetings.
  • Organise and categorise meeting materials, agendas, and relevant documents for reference.
  • Collaborate with meeting organisers to understand the objectives, context, and desired outcomes of each meeting.
  • Maintain strict confidentiality and discretion in handling sensitive information discussed during meetings.
  • Prepare drafts of meeting minutes promptly and efficiently, ensuring accuracy, clarity, and adherence to established formatting guidelines.
  • Review and proofread meeting minutes for clarity, grammar, and spelling, making necessary revisions before finalising.
  • Collaborate with stakeholders to address any concerns or discrepancies in the meeting minutes, ensuring their accuracy and approval.
  • Maintain a systematic record-keeping system for meeting minutes, ensuring they are properly filed and easily accessible.
  • Stay updated with organisational policies, procedures, and relevant guidelines to ensure compliance and consistency in minute-taking practices.

The Successful Applicant

  • High level of proficiency in written and spoken English, with excellent grammar, punctuation, and spelling.
  • Strong active listening skills with the ability to capture and summarise complex discussions accurately.
  • Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
  • Attention to detail.
  • Proficient computer skills.
  • Previous experience in minute taking or a similar role is desirable.
  • A commitment to maintaining confidentiality and professionalism at all times.
  • Knowledge of public sector operations and terminology is advantageous.

What's on Offer

- Basic Salary up to £27,000

- 25 days annual leave (plus bank holidays) rising to 32 days annual leave with length of service

- 37 hours per week Monday - Friday

- West Yorkshire Pension Scheme - 17.1% employer contribution

- Cycle to work scheme

Contact
Joe Bloor
Quote job ref
JN-082023-6157717
Phone number
+44 114 270 3761

Job summary

Job function
Public Sector
Subsector
Support Functions
Sector
Business Services
Location
Bradford
Contract type
Permanent
Consultant name
Joe Bloor
Consultant phone
+44 114 270 3761
Job reference
JN-082023-6157717