Assistant Facilities Manager

Leeds Permanent £28,000 - £28,000 per year
  • Facilities professional with experience of exceptional building operations
  • City Centre location, premium office with great career development

About Our Client

Our client is a Legal firm which is rapidly growing in the North. They have a new office in Leeds and are looking for an FM professional to take the lead on developing their FM function.

Job Description

· Day-to-day management of the Facilities team

· Develop effective relationships with stakeholders ensuring their satisfaction with the service delivery of the Facilities team

· Maintaining the system including new starters, following up on DSE actions, arranging for external DSE assessors and generating reports

· Support the Head of Facilities in terms of all H&S activities and H&S strategy and planning

· Recruitment of and arranging training for all First Aiders & Fire Wardens

· Act as a Fire Warden for fire and evacuation

· Undertake / arrange new joiner inductions

· Using the firm's desk booking system to generate monthly desk utilisation reports and providing analysis and reporting to the Head of Facilities

· Scope out and undertake Facilities projects including arranging fit-out works

· Organise 'small works' and minor repairs in the building

· Ensure that the air conditioning and heating are maintained and at the correct temperature

· Ensuring daily floor walks are undertaken by the team to confirm H&S compliance, amenities are working and any repairs are noted / reported

· Undertake regular reviews of the firm's archives in terms of files that have exceeded their retention period

· Training of all members of the Facilities Team in line with protocols and liaising with the Learning & Development Team where gaps are identified

· Managing the Facilities Service Desk

The Successful Applicant

· Providing feedback to the Head of Facilities in terms of formulating the overall Facilities strategy

· Managing the archiving and destruction processes

· Liaising with all relevant stakeholders for any planned preventative and/or reactive maintenance as and when required

· Keeping staff updated in relation to procedural changes within the Facilities Team

· Liaising with preferred contractors and approving works/settling invoices within budget

· Monitoring and liaising with the recycling companies to ensure all policies are adhered to in relation to confidential waste and all other types of recycling

· Sharing responsibility for the procurement of all supplies and services within the agreed remit

· Actively contributing to the budgetary preparation cycle

· Use best practice to manage and reduce operational costs

· Assisting with the 'Disaster Planning Procedures' and Business Continuity planning and preparation

· Assist with furniture deliveries and managing coordinating office moves

· Liaising with other facilities teams nationwide and nurturing good relations

· Keeping staff updated in relation to procedural changes within the Facilities Team

What's on Offer

Salary circa £28,000

29 days A/L plus BH's

Free breakfast & lunch each day

Bupa insurance

5% pension

50% gym reductions

Megan Arblaster-Nicholls
Quote job ref
Phone number
+44 161 829 0360

Job summary

Job function
Facilities Management
Facilities Management
Contract type
Consultant name
Megan Arblaster-Nicholls
Consultant phone
+44 161 829 0360
Job reference