Legal and Compliance Assistant
Are you a passionate paralegal or compliance assistant looking for a new role?
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About Our Client
My Client is a global company, based in Bracknell.
Legal work instructions:
Support the Legal Team by: (a) providing a first response to all legal work requests; (b) engaging with Associates across all business areas to obtain comprehensive background information, a clear description of the work and a realistic deadline; (c) maintaining a log of Legal Team work requests; and (d) (if requested by the Head of Legal) forwarding comprehensive instructions to external legal counsel
Drafting legal documents: under the supervision of a qualified lawyer, assist with the drafting and/or revision of e.g. confidentiality agreements, engagement letters, existing agreement amendments/terminations and personal guarantees.
Litigation: support the Head of Legal, or other qualified lawyer within the Legal Team, with managing minor litigation, including claims brought against my client.
Contract Management: file hard copies of legal agreements and access soft copies of existing contracts, stored on my clients system.
Company secretarial: provide company secretarial support, such as drafting Board minutes and Powers of Attorney; arranging notarisation and legalisation; and ensuring the appropriate registration of my clients branches across Europe.
Corporate Governance annual review: assist with corporate governance matters such as a yearly assessment of risk, ethics and compliance, as well as monitoring progress in these areas.
Corporate Governance ad-hoc questions: on behalf of the Legal Team, respond to ad hoc questions from the business in relation to the company structure, decision making structures, authorisation limits, policies etc.
Global Confidentiality Policy: support the General Manager for the Legal and Risk Division with implementing the Global Confidentiality Policy in the European region, including e.g. drafting emails and power point presentations.
General Manager support: provide ad-hoc support to the General Manager for the Legal and Risk Division with e.g. preparing emails and power point presentations.
Training: assist with the creation of training materials or presentations as needed. Provide anti-bribery training to Associates.
Internal policies and guidance: support with the review of existing policies and guidance documents and the creation of new documents, where required.
Litigation register and TREAD Act Reporting: maintain a register of current claims and litigation on behalf of all entities in the European region. Report to our parent company, on a monthly basis (where required).
Ethics Line: monitor emails and telephone calls from personnel regarding confidential (and, occasionally, anonymous) ethics concerns in the European region. Keep a detailed log of confidential concerns raised.
Support Regional Compliance Officers: Maintain an up to date list of Compliance Officers in the European region. Arrange and facilitate an annual meeting of Compliance Officers. Send ad-hoc reporting requests to Compliance Officers and coordinate responses.
Subject access requests: assist with the response to subject access requests received from personnel, in accordance with data protection laws.
Intranet: update, and keep updated, the Legal page of the company intranet. This site includes, for example, simple precedent documents and training material.
General administration and invoicing: support the Legal Team with general administration including e.g. processing invoices from external law firms, setting up new joiners to the Legal Team, receiving/distributing incoming post and posting items by courier etc.
Knowledge management: monitor legal developments across relevant areas of law, disseminating the information to peers and the business accordingly.
The Successful Applicant
Excellent communication, collaboration and interpersonal skills. Evidence of being a self-starter who is good at identifying problems and proactively remedying them. Ability to work successfully in a fast-paced, constantly changing environment. Ability to manage multiple assignments, priorities and tight deadlines, with demonstrated organisation and execution skills. Effective written and verbal communication skills in English. Ability to appreciate diverse cultures and systems and adapt accordingly. Prior experience of working with legal and compliance support, ideally in an in-house environment. Law degree. Legal Masters desirable, but not mandatory. A good understanding of commercial law and the ability to draft simple agreements. Anti-bribery, modern slavery and data protection experience would be an asset. Experience of working on matters with a cross border and foreign jurisdiction element would be an asset. Experience of working with Japanese companies and understanding Japanese culture would be an asset.
What's on Offer