Supporting the Head of Tax and VAT Manager on a day to day basis.
Forming part of a growing Tax team within a complex organisation.
About Our Client
Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford's researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts.
We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual's unique contribution.
While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities. Income from external research contracts in 2016/17 exceeded £559m and we rank first in the UK for university spin-outs, with more than 130 companies created to date. We are also recognised as leaders in support for social enterprise.
Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford.
For more information please visit www.ox.ac.uk/about/organisation
The Finance Division is responsible for providing advice and information on financial matters affecting all departments, divisions and subsidiary companies at the University of Oxford. Our mission is to provide sound financial advice and timely information to academics, researchers, administrators and other stakeholders.
The Tax Team is part of the Finance Division that supports departmental accounting functions to ensure accurate tax compliance and reporting, and to effectively manage tax risk. It also provides an information and advisory service to the University community that will include new building constructions, research activities, major projects, investments, overseas issues and trading subsidiaries. Oxford University Press operates with a high degree of autonomy but is part of the whole legal entity that is the University and which shares common tax reporting.
The University operates under a Partial Exemption Special Method agreed with HMRC to fairly attribute input VAT with outputs and to determine the level of recoverability. This reflects the variety of different supplies that the University makes, and which includes large amounts of exempt education and non-business grant funded research. Costs relating to non recoverable input VAT are partly mitigated by the reliefs available for medical research and supplies that are closely related to education.
Having recently implemented a tax engine within Oracle Financials Release 12 we are looking to further strengthen our VAT accounting processes to provide a consistent approach to determining the correct accounting treatment across a wide range of transactions.
For more information please visit http://www.admin.ox.ac.uk/finance/
- Validate new supplier tax status data and verify other tax details held as 'master data'. This will involve liaising with both the Purchasing and Payments departments to ensure the set-up process is correct. Where there are anomalies, such as missing data or non-aligned 'ship from' and 'payment site' addresses, these details must be resolved. The validation must be processed in a timely manner to meet the expectations of departments.
- Determine the VAT recovery assessment for the setting up new cost codes, departmental projects and the expenditure depending on the activity to which the expenditure will be put. This will require the development of VAT technical understanding of the University's partial exemption special method in order to make the necessary judgements required on each code's VAT recovery position. The VAT Assistant is also required to periodically check that the original recovery set up is still appropriate to the activities being undertaken by the department/project, and to make alterations accordingly.
- Manage departmental user queries sent to the UAS VAT Enquiries Inbox. The VAT Advisor is responsible for the handling of each query, either replying directly, or passing to the relevant person in the Tax team, ensuring the delivery of a timely response to the query. The role entails developing a wide range of tax technical knowledge in order to be able to advise effectively.
- Carry out set data analyses and checks; follow these up with stakeholders and resolve them. The key check will be scrutinising the monthly data arising from the Oracle R12 Accounts Payable module. This work requires attention to detail and a critical approach. The stakeholders could be departmental finance staff, Estates Services or other teams within the Finance Division. Often the resolution of anomalies will require forensic unpicking skills. Patience and tact are also pre-requisites in ensuring the ongoing goodwill of stakeholders.
- Prepare routine journals and others as necessary to maintain the VAT accounting records. Thorough investigation of the specific circumstances supporting the journal request is required to verify the validity of journals, the details of which may be unclear. This may take time and will require a willingness to engage the relevant departmental staff.
- Ad hoc assignments to investigate and fix larger suspected non-compliance issues. Examples of this are: working with Estates Services to determine a revised floor space methodology for ensuring the accurate VAT rate is applied to fuel bills in relation to the University's functional estate; and working with the VAT Advisor in developing and using data interrogation software to scrutinise the VAT data provided in the General Ledger.
- Carry out User Acceptance Testing for changes relevant to the R12 tax engine. This requires identifying issues and then working closely with both departmental users and the Financial Systems Reporting Manager to understand and then deliver appropriate systems solutions.
- Validate the data provided by departments for the purposes of Intrastat and EC Sales List statistical reporting requirements to HM Revenue and Customs. The quality of the information provided is not always consistent, so an analytical approach is required. The VAT Assistant will need to work closely with departmental staff to ensure compliance.
- Take ownership of the Finance Division Tax web pages. This entails the removal of obsolete or duplicated material and ensuring material is presented in a relevant and accessible style.
- This work is highly responsive to the needs of departmental users, so a close working relationship with the Finance Divisions Communications team will be essential.
- Provide VAT technical workshops to departmental staff covering the interaction of VAT and the following areas:
Accounts Receivable; Accounts Payable; Payments; Overseas Income; Overseas expenditure; Expenses; Research; and others as required. The format will be classroom based and the VAT Assistant will need prepare the course material and be responsive to the questions of the delegates.
The Successful Applicant
You will have a firm grasp of Excel skills and data analysis techniques to prove and justify your work. Ideally you will have broad VAT and relevant sector experience.
- Customer service skills.
- Appreciation of accounting principles and practice.
- Proficient in setting report definitions and data analysis to interrogate suspected risks.
- Competent Excel skills.
- Broad VAT experience.
- Relevant sector experience.
- Experience of Oracle Financials R12 or a similar integrated financial.
What's on Offer
Grade 5 + USS Pension Scheme + 30 days (exclusive).