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Senior Business Analyst - Microsoft 365

England Permanent £58,478 - £61,104 per year View Job Description
Leads business analysis and change management for a Google Workspace to Microsoft 365 migration, defining requirements, assessing impacts, and ensuring compliance, governance, and identity integration readiness. Drives stakeholder engagement, migration planning, user adoption, and training to deliver a seamless transition, maximise productivity, and minimise business disruption.
  • Lead Business Analysis through an M365 Implementation
  • Offices in Bristol, Birmingham, Nottingham, Leeds, Manchester

About Our Client

The Government Property Agency is changing the way the Civil Service works and is at the forefront of the Government's transformation agenda; reshaping the relationship civil servants have with their place of work. The Agency is central to the delivery of key Government policies and tackling climate change by contributing to the Net Zero agenda. To do this we are delivering a major change programme across the UK and consolidating our portfolio in order to save £1.4bn over 10 years.

Beyond the bricks and mortar, the GPA is about providing great workplaces for our people. Through programmes like Hubs, Whitehall Campus and Smarter Working you will be in the vanguard of creating model working environments and promoting flexible working practices.

This is an ambitious and exciting task, for which we need innovative people, with strong commercial acumen, who are passionate about visualising and implementing customer needs. Launched as an Executive Agency of the Cabinet Office in 2018, we're a relatively new department and we are growing fast so we also need people who thrive in ambiguity, can adapt quickly to change and are comfortable stepping outside of their remit to drive outcomes.

Job Description

Key Responsibilities

Requirements and Specifications (Functional & Technical)

  • Elicit business, stakeholder and solution (functional/non-functional) requirements and prepare business requirements documents.
  • Translate business needs into functional specifications for developers and solution architects, ensuring the technical implementation is aligned with business goals



System and Data Migration Strategy

  • Design and drive the overall strategy data and systems for migrating from Google Workspace to Microsoft 365.
  • Develop a comprehensive data inventory for migrating data (emails, documents and applications) from Google Workspace to Microsoft 365 ensuring minimal disruption to business operations



Change Impact Analysis

  • Perform detailed assessments of the potential impact of the Microsoft 365 implementation on business processes, systems, data and roles.
  • Leverage your analytical skills to perform gap analyses and provide data-driven recommendations that enhance productivity and support business objectives.
  • Create a list of existing Identity Management / SSO integration with existing systems that will need to re-integrate with Microsoft 365 EntraID.



Information Governance - Compliance and Data Governance

  • Ensure that the migration aligns with all applicable legal, regulatory and compliance standards.
  • Work closely with security and legal teams to ensure information is governed effectively, including GDPR and data retention policies



Stakeholder Engagement and Communication

  • Identify key stakeholders across the organisation, create engagement plans, and communicate business impacts, project goals and progress effectively.
  • Ensure alignment with business needs and foster a positive attitude towards change



User Adoption and Training

  • Collaborate with training teams to develop learning programs, tutorials, and workshops that will help users maximise their use of Microsoft 365 tools like SharePoint, OneDrive and Teams.
  • Elevate user experience by ensuring that Microsoft 365 delivers an intuitive and seamless user experience by working with technical teams to design solutions that meet user requirements and enhance productivity.

The Successful Applicant

Essential criteria:

  • 5+ years of hands-on experience in business analysis, preferably in Microsoft 365 implementations, and/or migrations from Google Workspace.
  • Proven track record in leading enterprise-wide digital transformation projects and managing large-scale IT projects
  • Ability to see the big picture and create a transformation roadmap that aligns with long-term business goals
  • Deep knowledge of Microsoft 365 (Exchange, SharePoint, OneDrive and Teams) and familiarity with Google Workspace (Gmail, Google Drive, Docs)
  • Master at building relationships, negotiating priorities, and keeping everyone aligned towards the common goal
  • Comfortable working in agile environments and driving iterative improvements.



Essential criteria:

  • Bachelor's degree in Business, Information Technology, or related field.
  • Certified Business Analysis Professional (CBAP) or equivalent.



Desirable criteria:

  • Master's degree preferred
  • Microsoft 365 Certified
  • PMP or PRINCE2 Certification
  • Familiarity with SFIA Framework is a plus
  • Understanding DDaT Framework is a plus
  • A desire for continuous professional development and to certify your skills



Please note this role requires SC Level Clearance which will be undertaken by GPA at vetting stage should you be successful at interview

What's on Offer

  • A salary of £58,478 - £61,104.
  • 28.9% Civil Service Pension.
  • Hybrid Office



Applications close - 4th October.

Interviews to take place - WC 19th October.

Contact
David Evans
Quote job ref
JN-092026-7101965
Phone number
+441618286225

Job summary

Job function
Not for Profit
Subsector
Project Manager
Sector
Public Sector
Where
England
Contract type
Permanent
Consultant name
David Evans
Consultant phone
+441618286225
Job reference
JN-092026-7101965