Resignation letter templates

When you are preparing to hand in your resignation, you will need to consider the best way to write your resignation letter. Making the decision to leave your role can be difficult, and the most nerve-wracking part of the process is often telling your current boss that you are moving on to a new role. 

That’s why we have put together a compilation of resignation letter templates to ease the pressure off of you when it comes to writing your resignation letter. 

Below are our examples of resignation letters that you can modify, and personalise for your situation, whenever you might need them. 

Standard resignation letter example 

When writing your resignation letter, be sure to include the current date and the address of your company, in accordance with standard letter writing practices. It is also crucial to remain professional and polite throughout, as even though you may be leaving due to personal grievances, you should not bring these to light in your resignation letter. You should discuss any further points in an exit interview.

Dear [Manager’s Name],

Please accept this letter as formal notification of my intention to resign from my position as [job title] with [company name]. In accordance with my notice period, my final day will be [date of last day].

I would like to thank you for the opportunity to have worked in the position for the past [time in employment]. I have learned a great deal during my time here and have enjoyed collaborating with my colleagues. I will take a lot of what I have learned with me in my career and will look back at my time here as a valuable period of my professional life. 

During the next [notice period in weeks] I will do what I can to make the transition as smooth as possible, and will support in whatever way I can to hand over my duties to colleagues or to my replacement. Please let me know if there is anything further I can do to assist in this process.

[Your Name]

💡For a step-by-step guide to resigning and handing in your notice, watch our video guide below:

Now we’ve gone through the basic of how to write a resignation letter, here are some more examples that could be useful in certain situations. 

Resignation letter for a new opportunity

Dear [Manager’s Name],

I am writing to formally notify you of my resignation from the position of [job title] with [company name]. In accordance with my notice period, my final day will be [date of last day].

I have been offered another role that will halve my daily commute and allow me to spend more time with my family outside of working hours. 

I have thoroughly enjoyed my time at [company] over the last [years and months of service] and would like to thank you for all of the opportunities I have been afforded here.

In the coming weeks before [end date], I am fully committed to providing assistance in ensuring a smooth transition. 

[Your Name]

Resignation letter template giving advance notice

Dear [Manager’s Name],

I am writing to inform you of my decision to resign from [company], effective [date]. I understand that transitioning a new person to the role of [position] will take some time and I would like to provide as much notice as possible. 

During my time at [company], I have learned a lot and grown professionally. Thank you for all of your guidance and support during my employment.

Please feel free to contact me with any questions about the projects I have been working on. I am happy to help in any way I can with the transition process.

I wish you all the best for your continued success.

[Your Name]

Resignation letter template for a role that’s not a good fit

Dear [Manager’s Name],

I am writing to formally notify you of my resignation from the position of [job title] at [company name]. My last day with the company will be [date].

During my time at [company name], I have come to realise that the scope of the role is unfortunately not what I had anticipated, and as such, I would like to explore other opportunities. 

Thank you for understanding, I truly appreciate all the support and guidance you have provided in the time I have worked for the business.

Please let me know how I can help to support a smooth transition over the next [notice period in weeks].

[Your Name]

What’s next?

If you would like more information about the process of writing resignation letters, please read our article ‘how to write a resignation letter’ which outlines what you should and shouldn’t include, as well as information around what happens afterwards. 

Alternatively, if you would like to find out about the various opportunities we have available to you, get in touch with your local Michael Page office today.

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