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When you’re preparing to hand in your resignation, one of the first things you’ll need to consider is how to write your resignation letter. Deciding to leave a role can be difficult, and for many professionals, the most challenging part is telling their manager that they’re moving on to a new opportunity.
A well-written resignation letter can make the process easier. It provides a formal record of your decision, helps maintain professional relationships, and ensures there is clarity around your final working day and notice period.
Before writing your letter, remember:
In most situations, a simple and professional resignation letter is all that’s needed. Below are resignation letter templates you can customise to suit your circumstances.
The standard resignation letter is suitable for most situations. It includes all the key information your employer needs while keeping the tone professional and positive.
Dear [Manager’s Name],
Please accept this letter as formal notification of my intention to resign from my position as [job title] with [company name]. In accordance with my notice period, my final day will be [date of last day].
I would like to thank you for the opportunity to have worked in the position for the past [time in employment]. I have learned a great deal during my time here and have enjoyed collaborating with my colleagues. I will take a lot of what I have learned with me in my career and will look back at my time here as a valuable period of my professional life.
During the next [notice period in weeks] I will do what I can to make the transition as smooth as possible, and will support in whatever way I can to hand over my duties to colleagues or to my replacement. Please let me know if there is anything further I can do to assist in this process.
Sincerely,[Your Name]
Taking on a new role is a natural part of career growth. This template will help you resign professionally, thank your employer for the opportunities you've had, and leave on good terms as you move to your next role.
I am writing to formally notify you of my resignation from the position of [job title] with [company name]. In accordance with my notice period, my final day will be [date of last day].
I have been offered another role that will halve my daily commute and allow me to spend more time with my family outside of working hours.
I have thoroughly enjoyed my time at [company] over the last [years and months of service] and would like to thank you for all of the opportunities I have been afforded here.
In the coming weeks before [end date], I am fully committed to providing assistance in ensuring a smooth transition.
Providing additional notice can help make the transition easier for your employer and demonstrates professionalism.
I am writing to inform you of my decision to resign from [company], effective [date]. I understand that transitioning a new person to the role of [position] will take some time and I would like to provide as much notice as possible.
During my time at [company], I have learned a lot and grown professionally. Thank you for all of your guidance and support during my employment.
Please feel free to contact me with any questions about the projects I have been working on. I am happy to help in any way I can with the transition process.
I wish you all the best for your continued success.
Sometimes a position turns out to be different from what you expected. This template allows you to resign professionally without focusing on negatives.
I am writing to formally notify you of my resignation from the position of [job title] at [company name]. My last day with the company will be [date].
During my time at [company name], I have come to realise that the scope of the role is unfortunately not what I had anticipated, and as such, I would like to explore other opportunities.
Thank you for understanding. I truly appreciate all the support and guidance you have provided in the time I have worked for the business.
Please let me know how I can help to support a smooth transition over the next [notice period in weeks].
Every resignation is different, but the same principles apply. Whether you’re leaving for career progression, a better work-life balance, a shorter commute, personal circumstances, or simply because the role isn’t the right fit, keeping your resignation letter clear, concise, and professional will help you leave on good terms.
Before your last day, check your final pay, bonus entitlements, and any unused leave with HR. Return company equipment, including laptops, mobile devices, security passes, and other company property.
It’s also good practice to remove any personal files from work devices where appropriate and prepare comprehensive handover notes for colleagues. Include project statuses, key contacts, ownership details, and upcoming deadlines to help ensure continuity after your departure.
A professional handover helps maintain positive relationships and leaves a strong final impression.
Submitting your resignation letter is just one step in your professional journey.
As you prepare for your next move, take the time to explore new opportunities that match your skills, experience, and career goals. Whether you're looking for career progression, a new challenge, or a fresh start, the right role could be closer than you think.
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