Accounts Payable

To ensure that all invoices and other payment requests are checked and inputted into the

organisations Ledger promptly and accurately

* Query invoices with suppliers and other payment requests with Claimants as necessary and

to resolve queries from suppliers and other stakeholders (internal and external)

* Prepare purchase ledger supplier reconciliations to supplier statements as and when

required

* To be aware of VAT relief if applicable on purchases and to arrange for credit notes if

necessary

* Monitor unauthorised invoices, ensuring these can be traced and queries resolved quickly

* Scan all invoices and ensure the invoice is sent to the correct budget holder for approval

* Ensure the correct ledger codes are used

* Maintenance of all payments through bank to Purchase Ledger

* Management of Direct Debit payments

* Control of cash flows to ensure effective cash flow forecasting and reporting

* File all paid invoices and related reports

* Obtain signatories for payments and Bacs

* Work collaboratively with the other PL assistant to ensure all activities are completed in line with

business expectations, supporting each other to ensure knowledge is shared.

* Identify opportunities for implementing improvements to the Purchase Ledger process and

take responsibility for their implementation, guaranteeing its enforcement to all stakeholders

(mostly site personnel, but also suppliers, in conjunction with Purchasing, when needed).

* Have experience in implementing management based on measurable performance (KPI's).

* Have experience in dealing with troubleshooting with a varied range of Facility Managers.