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Administration Supervisor

City of London Permanent £42,000 - £45,000 per year View Job Description
This is a hands-on Administration Supervisor position in a small international financial services organisation, responsible for leading a small administration team while overseeing vendor management, governance, executive support, facilities and operational activities. The role requires a confident and professional individual who can balance day-to-day delivery with team leadership.
  • Lead a small team in a collaborative, fast-paced financial services firm.
  • Join a visible, business-facing role managing a small administrative team.

About Our Client

Our client is a well-established international financial services organisation with a collaborative, close-knit culture and a strong presence in the City of London. They offer employees broad exposure to senior leadership, the opportunity to take ownership of processes, and the chance to contribute across a variety of business-critical functions.

Job Description

Key Responsibilities:

  • Lead, supervise and support a small administration team, ensuring workloads are prioritised effectively and service levels are maintained.
  • Act as the deputy to the Head of Administration & Projects, providing oversight and continuity across administration, facilities, project coordination and IT support activities.
  • Oversee vendor management processes, including supplier onboarding, risk assessments, contract administration, invoice approvals and payment processing.
  • Maintain strong governance and control frameworks, ensuring policies, procedures and approval processes are followed consistently.
  • Build and manage relationships with senior stakeholders, acting as a key point of contact for executives and supporting Executive Committee activities.
  • Prepare high-quality presentations, reports, management information and business communications for senior management.
  • Coordinate administrative operations and office management activities, ensuring the smooth day-to-day running of the London office.
  • Support project delivery and continuous improvement initiatives, helping to develop and enhance operational processes.
  • Manage facilities-related matters and provide hands-on support during periods of absence or increased workload.
  • Conduct regular one-to-one meetings, provide coaching and guidance to team members, and foster a collaborative, high-performing team culture.
  • Work closely with a wide range of internal stakeholders, demonstrating professionalism, sound judgement and a proactive approach to problem-solving.
  • Assist with audit, compliance and governance requirements, ensuring accurate record-keeping and adherence to organisational standards.

The Successful Applicant

The Successful Applicant Must Have:

  • Previous experience supervising, mentoring or managing administrative staff within a corporate or professional environment.
  • A strong administrative background, ideally gained within financial services, banking, professional services or a similar corporate setting.
  • Proven experience overseeing vendor management processes, including supplier onboarding, contracts, invoicing and spend approvals.
  • Excellent organisational and planning skills, with the ability to manage multiple priorities in a fast-paced environment.
  • Strong written and verbal communication skills, including the ability to produce high-quality reports, presentations and business correspondence.
  • Intermediate to advanced Microsoft Office skills, particularly Excel, PowerPoint and Word.
  • Experience working with senior stakeholders and the confidence to operate effectively in a highly visible role.
  • An understanding of governance, controls, compliance procedures and administrative best practice.
  • A proactive, hands-on and collaborative approach, with a willingness to support operational activities whenever required.
  • Strong attention to detail, excellent problem-solving skills and the ability to work independently while maintaining high standards of accuracy.

What's on Offer

What is on offer?

  • Competitive salary with flexibility for exceptional candidates depending on experience and market conditions.
  • A highly varied role with exposure across administration, vendor management, facilities, governance, projects and executive support.
  • The opportunity to work closely with senior leadership and gain visibility across the wider business.
  • A collaborative and supportive team environment where employees are encouraged to take ownership and contribute beyond their core responsibilities.
  • Exposure to a broad range of business functions within a well-established international financial services organisation.
  • Hybrid working, with a 3-day office and 2-day home-working model following initial onboarding.
  • Long-term career development opportunities within a stable and growing organisation.



If you're interested in this role, apply now.

Contact
Imogen Stythe
Quote job ref
JN-072026-7062415
Phone number
+442072692138

Job summary

Job function
Business Support
Subsector
Administrator
Sector
Financial Services
Location
City of London
Contract type
Permanent
Consultant name
Imogen Stythe
Consultant phone
+442072692138
Job reference
JN-072026-7062415