Capital and Fixed Asset Finance Business Partner

Capital Projects1. To prepare and distribute the capex reports under the supervision of the Head of Financial Operations and to report on of all capital income streams allocated to capital spend.

2. To prepare the annual summary report for inclusion in the paper that is submitted to the Finance Board

3. To collate bids and carry out capital reporting on any major projects report the actuals against budget on a monthly basis and submitting returns to required deadlines. Reconciling the fixed assets register and general ledger.

4. Maintain and oversee records for the annual allocation of all income in relation to capital funding, including Schools Condition Allowance and other capital funding with the Head of Financial Operations.

5. To aid in the preparation of the capital cashflow reporting.

6. To ensure reports highlight risks of capital funding that has been allocated and may not be utilised within specific timelines

7. To ensure capital funding that has been allocated from external bodies has been invoiced, if appropriate, and received via liaison with the accounts payable and business partnering teams. Advise the Cashflow and Treasury Accountant the transfers for projects that have been awarded funding via SCA.

8. To set up new assets (Fixed Asset Register number). Communicating project codes to the relevant finance teams and facility personnel.

Fixed Assets

9. Reconcile regularly that the fixed asset register with IT inventory records held with the Trust and College to ensure that they match with accounting records.

10. Work closely with the Finance Business Partners to ensure all items are correctly capitalised within the month end reporting.

11. To ensure all depreciation is correctly calculated and run on an actual and forecast basis for the entire trust and in line with the financial accounting team. Raising accrual journals for completed projects and deferring capital income for projects that need to start.

12. To work closely with Finance Business Assistant and Facilities/IT particularly around disposals and transfer and loaning of assets and to ensure that they are correctly recorded within both the fixed asset register and the asset system (Parago).

13. To work with internal and external auditors to ensure the assets are correctly capitalised.

14. To produce the year end Fixed Asset schedule along with forecasting depreciation, projects and cash flow.

15. To be aid in compiling and reporting on policies regarding fixed assets and be responsible for rolling out any training and amendments to policies.

General

16. To maintain information in a confidential manner, following data protection regulations.

17. To alert the Head of Financial Operations or Director of Finance to any amendments required to ensure that financial regulations are being adhered to and any financial risks identified and reported effectively.

18. To undertake CPD and update own skills and knowledge.

19. To carry out all duties in accordance with policies, including the Equality and Diversity Policy, safeguarding policies and Health and Safety Policy

20. To carry out other such similar duties that may be reasonably required.