Facilities Administrator

Key Responsibilities

• Acting as the first point of contact for facilities, premises, and front-of-house support, including reception duties, visitor management, postal services, deliveries, and general office enquiries.
• Coordinating the reporting, tracking, and resolution of day-to-day premises, maintenance, and facilities issues, ensuring a safe and professional working environment.
• Maintaining office standards, including overseeing stationery supplies, printed materials, and the overall upkeep and presentation of the office.
• Supporting supplier and contractor management, monitoring service delivery, and assisting with procurement and tendering activities.
• Administering the organisation's Health & Safety management system and supporting compliance-related processes.
• Assisting with environmental and sustainability initiatives, ensuring processes are maintained and monitored effectively.
• Managing and maintaining the fixed asset register, coordinating periodic asset audits, and producing accurate asset-related reports.
• Supporting finance administration, including raising invoices, assisting with debtor reporting and aged debt analysis, reconciling supplier statements, and liaising with colleagues on financial records.
• Providing a broad range of administrative support, including document management, record keeping, telephone enquiries, banking activities, and ad hoc business support tasks.
• Producing and maintaining accurate facilities, asset, and administrative records, ensuring data is up to date and accessible.
• Building effective relationships with internal stakeholders, suppliers, and service providers to support the smooth operation of business services.