In-House Commercial & Governance Paralegal

Company Secretariat (CoSec) and Board Support

• Manage and maintain the conflicts of interest, directorships, IPR and PoAs registers,
• Manage board meetings calendar
• Assist with preparation of board minutes and minute book
• Maintain corporate files.
• Answer KYC queries.
• Assist the General Counsel and in-house CoSec team with other governance and compliance tasks.

Contracts Management

• Assist the legal team with contracts management cycle and NDAs.
• Manage the contracts register and maintain accurate records.
• Maintain files for key supplier and customer contracts.

Litigation Support

• Assist the legal team with litigation matters.
• Maintain litigation register and calendar.
• Organise bundles and update case files.

GDPR, Insurance, Risk, Compliance and Other Legal

• Manage the register of leases and calendar.
• Support with ROPA (Record of Processing Activities).
• Support in maintaining oversight of legal work and external law firm instructions.
• Maintain the data breaches tracker.
• Maintain legal spend tracker.
• Renew data certificates and manage ICO registrations.
• Assist with legal aspects of risk register and business continuity.
• Manage the insurance tracker (liability cover caps).
• Develop and maintain the insurance claims register.
• Assist with ESG policy maintenance and renewals.
• Support preparation of annual anti-slavery statement.
• Manage gifts register and charitable contributions register.
• Assist the General Counsel and Senior Counsel with other GDPR compliance, privacy and legal matters.

Finance & Authorities

• Assist with maintenance of bank lending, mortgages, charges, loan notes, and other credit facilities.
• Develop and maintain parent company guarantees register.
• Support the legal team with intra-group financial and other arrangements.

Administrative Support

• Manage legal post and scanning.
• Handle penalties and fines queries.
• Maintain letterheads and trading disclosures.