(HR) Business Support Co-ordinator

Business Support Operations

• Support the day-to-day operations of the Business Support Leadership Team.
• Provide high-level administrative support to senior leaders and their direct reports, assisting with the delivery of strategic priorities where dedicated administrative support is unavailable or where confidentiality is required.
• Manage diaries and schedules for senior stakeholders, ensuring effective coordination of meetings and minimising conflicts.
• Attend meetings as required, preparing agendas, recording minutes, and tracking actions to support effective delivery.
• Coordinate meetings with employee representative groups and key stakeholders, including arranging venues, refreshments, and associated logistics.
• Provide confidential administrative support, including minute-taking and action management for sensitive meetings and discussions.
• Act as the central coordinator for office supplies and equipment requests, ensuring resources are available and orders are processed efficiently.
• Support the maintenance and ongoing development of internal department intranet pages, ensuring information remains accurate, up to date, and aligned with organisational communications standards.
• Build effective relationships with internal communications teams to ensure best practice is followed for internal communications and content management.

Strategic Projects

• Support the planning and delivery of strategic people-related projects and organisational initiatives.
• Assist with project management activities, including defining objectives, developing timelines, coordinating resources, and monitoring progress against milestones.
• Support project evaluation and reporting by tracking outcomes, measuring success, and providing regular updates to stakeholders.
• Contribute to the continuous improvement of processes and the successful implementation of strategic change programmes.

Health & Safety

• Act as the departmental Health & Safety Coordinator, supporting compliance with organisational health, safety, and risk management requirements.
• Lead and coordinate risk assessments, ensuring appropriate controls and compliance measures are in place.
• Monitor departmental compliance with health and safety policies, procedures, and associated governance frameworks.
• Attend meetings and represent the department on health and safety matters, providing advice, updates, and ensuring actions are progressed appropriately.
• Support the promotion of a safe working environment through adherence to legislative and organisational health and safety requirements.