HR Officer

Role Purpose

To provide comprehensive HR administrative and operational support to the HR function, ensuring efficient delivery of HR services across the organisation. The HR Officer will act as a key point of contact for day-to-day HR queries, maintain HR systems and documentation, and support across 3 sites (UK, Spain and Israel).

• Provide first-line support for day-to-day HR queries, including employee benefits, policies, and procedures.
• Maintain and update the HR system (employee records, starters, leavers, changes).
• Prepare and issue HR documentation including maternity/paternity letters , reference, Visa letters and resignation acknowledgements.
• Conduct reference checks for new hires.
• Manage and maintain the HR SharePoint site.
• Update and maintain organisational charts.
• Support onboarding and offboarding processes.
• Ensure right-to-work checks and pre-employment compliance are completed.
• Maintain absence and leave records.
• Create and maintain HR tracker.
• Coordinate training and development activities.
• Support HRBP (Spain) and Head of HR (UK) on ad hoc administration process and projects.
• Maintain the org chart.
• Maintain and update the SharePoint.
• Support employee engagement initiatives and internal communications.
• Drive continuous improvement of HR processes by reviewing workflows, identifying efficiencies, and implementing HR best practices to enhance service delivery and employee experience.
• Liaise with external providers (e.g. benefit provider).
• Setting up new suppliers and raising purchase orders

Additional Key Accountabilities

• Produce, maintain, and analyse headcount, workforce, and HR metrics reports, ensuring data accuracy and providing insights to support business decision-making.
• Liaise with HR teams and stakeholders in Japan and other international locations to ensure alignment, consistency, and effective communication across global HR processes.
• Support the standardisation and harmonisation of HR policies, procedures, templates, and documentation across multiple sites and regions.
• Manage, maintain, and develop the HR SharePoint platform, ensuring content is accurate, up to date, accessible, and aligned with business requirements.
• Lead and support HR system and process improvement initiatives, promoting data accuracy, compliance, and operational efficiency.
• Support the annual salary review and bonus processes, including data preparation, salary increase modelling, compensation analysis, and reporting.
• Prepare and maintain compensation, headcount, and organisational reports for senior management and business stakeholders.

This role is offered on a hybrid basis, with the expectation that you will be in the Slough office 2-3 days per week - parking is available.