Part Time Assistant Company Secretary

The part time Assistant Company Secretary will report into the Deputy Company Secretary and support on:Corporate governance

• Draft governance papers for Board and Committee meetings and review those prepared by the Company Secretariat Assistant (CSA)
• Act as secretary to, attend and minute the Remuneration Committee, Nomination and Governance Committee and Disclosure Committee meetings

• Project manage the production of the Company Secretariat sections of the Annual Report and Accounts; including assigning drafting responsibilities, ensuring the appropriate reviews have taken place and publication of the Annual Report and Accounts. Draft sections of the plc Annual Report and Accounts; and review other sections of the Annual Report and Accounts drafted by the CoSec team
• Assist with preparations for the Annual General Meeting

Share schemes

• Manage the Executive Share Plans (Performance Share Plan, Executive Incentive Scheme) and liaise with the Reward team on the Medium Term Incentive Plan and Restricted Stock Units
• Manage external service provider for Employee Benefit Trust (Apex)
• Manage the Employee Benefit Trust (EBT) share movements (e.g., share exercises, transfers, DRIP shares), dividends to EBT participants and monitor availability of shares for future share awards and exercises
• Prepare and release RNS announcements as necessary in respect of the above
• Oversee and work with the CSA on the all employee share plans and annual bonus shares process
• Liaise with share scheme administrators and Tax team on the annual HMRC share scheme returns

Subsidiary management

• Act as Director or Company Secretary of a variety of subsidiaries and JVs within the Group, ensuring accounts are prepared and filed
• Liaise with Legal and Finance teams to maintain list of subsidiaries and management companies
• Work closely with external auditors on their audit of the plc and its subsidiaries, ensuring responsibilities as Secretary are fully met