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Executive Assistant (12 month FTC)

City of London Interim View Job Description
We are seeking an experienced Executive Assistant to join a leading executive search firm on a 12-month fixed-term contract, providing high-level support to senior leadership in a fast-paced, client-facing environment. This role requires exceptional organisation, discretion, and the ability to manage complex schedules while acting as a true strategic partner.
  • Work with senior leaders in a fast-paced, high-profile environment
  • Gain valuable experience within a leading executive search firm

About Our Client

Our client is a leading executive search firm, partnering with global organisations to identify and secure top-tier talent. With a reputation for excellence and a dynamic, people-focused culture, they offer a fast-paced and highly professional working environment.

Job Description

Key Responsibilities

  • Provide high-level, proactive support to senior stakeholders, including complex diary and inbox management
  • Coordinate international travel arrangements, including itineraries, visas, and logistics
  • Act as a gatekeeper and key point of contact for internal and external stakeholders
  • Prepare and format documents, presentations, and reports to a high standard
  • Support client interactions by organising meetings, preparing materials, and ensuring a seamless experience
  • Manage scheduling across multiple time zones in a fast-paced, ever-changing environment
  • Handle confidential information with discretion and professionalism
  • Liaise with internal teams to support project delivery and ensure deadlines are met
  • Organise events, meetings, and offsites, both virtually and in person
  • Identify opportunities to improve processes and enhance efficiency within the team



The Successful Applicant

The Successful Applicant Will Have:

  • Proven experience as an Executive Assistant, ideally within the executive search field
  • Exceptional organisational skills, with the ability to manage multiple priorities and work to tight deadlines
  • Strong communication skills, both written and verbal, with a professional and polished approach
  • Experience supporting senior stakeholders (MD/Partner level preferred)
  • Advanced diary management skills, including managing complex and ever-changing schedules
  • A proactive, solutions-focused mindset with the ability to anticipate needs
  • High levels of discretion and the ability to handle confidential information with integrity
  • Strong attention to detail and a commitment to delivering high-quality work
  • Confident stakeholder management skills, both internally and externally
  • Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
  • A flexible and adaptable approach, with the ability to thrive in a fast-paced environment



What's on Offer

What's on Offer:

  • Competitive salary on a 12-month fixed-term contract
  • Opportunity to work within a highly regarded executive search firm with strong industry reputation
  • Exposure to senior stakeholders and a fast-paced, client-facing environment
  • A collaborative and supportive team culture
  • Modern offices in a central location
  • The chance to further develop your EA skillset within a professional services setting
  • Potential for longer-term opportunities depending on business needs



If you are an experienced Executive Assistant looking for a rewarding position within the Professional Services sector, we encourage you to apply today!

Contact
Imogen Stythe
Quote job ref
JN-052026-7019000
Phone number
+442072692138

Job summary

Job function
Business Support
Subsector
Executive Assistant
Sector
Business Services
Location
City of London
Contract type
Interim
Consultant name
Imogen Stythe
Consultant phone
+442072692138
Job reference
JN-052026-7019000