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Project Coordinator

City of London Temporary View Job Description
Temporary position providing administrative and coordination support for a large-scale office rollout, managing scheduling, communications, trackers, and day-to-day logistics. The position involves working closely with internal teams to ensure tasks are organised, deadlines are met, and on-the-ground activities run smoothly across multiple locations.
  • Gain experience supporting a high-impact, multi-site rollout project
  • Develop coordination skills in a fast-paced, collaborative environment

About Our Client

The organisation operates within the financial services sector, providing independent analytical insight to support informed decision‑making and risk management. It places a strong emphasis on governance, expertise, and high professional standards, with learning and development playing a key role in supporting its people and the wider business.

Job Description

The responsibilities of the role includes:

  • Provide administrative and coordination support for a large-scale, multi-site rollout programme
  • Manage scheduling, including coordinating timelines, meetings, and deployment activities across multiple offices
  • Maintain trackers, action logs, and task lists to monitor progress and ensure deadlines were met
  • Coordinate internal communications, including drafting and sending scheduling updates, instructions, and reminders
  • Liaise with cross-functional teams (IT, Facilities, Office Management) to ensure smooth day-to-day operations
  • Organise onsite logistics, including booking meeting rooms, arranging building access, and supporting site readiness
  • Manage inventory-related admin of the rollout
  • Escalate delays, blockers, and logistical risks to ensure timely resolution and continuity
  • Supported post-activity processes, including tracking completion, follow-ups, and administrative close-out

The Successful Applicant

A successful Project Coordinator will have:

  • Strong organisational skills, with the ability to manage multiple tasks, timelines, and priorities simultaneously
  • Excellent attention to detail, ensuring accuracy across scheduling, tracking, and documentation
  • Proven ability to coordinate across teams and stakeholders without formal authority
  • Confidence handling high-volume administration, logistics, and follow-ups in a fast-paced environment
  • Clear and professional communication skills, both written and verbal
  • A proactive, solutions-focused mindset with the ability to flag issues and keep things moving
  • Experience managing schedules, trackers, and operational processes to support project delivery
  • Adaptability and resilience, particularly when supporting time-sensitive or multi-location initiatives

What's on Offer

What's on offer:

  • A temporary opportunity within a collaborative team
  • Exposure to a professional, fast‑paced financial services environment
  • The chance to support a wide range of training initiatives and stakeholders
  • Competitive day rate or salary, depending on contract structure
  • Flexible working arrangements (subject to role requirements)



If you are detail-oriented and eager to contribute to a successful team, we encourage you to apply for the Project Coordinator position today.

Contact
Imogen Stythe
Quote job ref
JN-062026-7030992
Phone number
+442072692138

Job summary

Job function
Business Support
Subsector
Project Administrator
Sector
Energy & Natural Resources
Location
City of London
Contract type
Temporary
Consultant name
Imogen Stythe
Consultant phone
+442072692138
Job reference
JN-062026-7030992